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📄Create a Bepoz Prize Promotion

This article will outline a step-by-step guide to creating and editing a Prize Promotion in Bepoz. 

Overview

Prize promotions are used to give rewards for Purchases of some kind in Bepoz

 

Prerequisite

  • To access Prize Promotion, the Operator Privileges will need to be enabled 
    • Promotions: "Maintain Prize Promotions" Flag
    • Marketing & Promotions Tab 

 

Prize Promotion Setup

  • After logging into BackOffice, follow the process below to access and create a new Prize Promotion:

Step 1 - Accessing Prize Promotion on BackOffice

  1. Click Marketing & Promotions located on the menu sidebar. The section will expand with several options
  2. Click Prize Promotion and a new window will appear

 

Step 2 - Add or Edit a Prize Promotion 

  1. Press Add Prize Promotion  located in the header menu to add a new Prize or double-click an existing promotion from the list to edit it
  2. Both paths will open the 'Price Promotion Maintenance' window

 

Step 3 - Prize Promotion Maintenance

  • This window is where users can configure a Bepoz prize promotion
  • This step will outline different sections within the Prize Promotion Maintenance 

General Settings

  • Promotion Name
    • A title for the promotion. Input desired text into this field
    • The name should include  the product name to clearly define which products are being used for this promotion 
  • Promotion Type
    • Product List Qty option will award individuals based on the quantity purchased of a specific product 
    • A dropdown list containing a variety of options
    • Example: Select Product List Qty 

 

Qualifying Criteria

  • Required Qty
    • The necessary quantity that needs to be achieved before the promotion will issue a reward
    • Click the up and down arrows to change the value, Alternatively, can highlight the value in the field and type a number
  • Qtys can Accumulate
    • This flag should be enabled. It allows users to collect the quantities of a single product over several transactions
  • Product/KeyList
    • A dropdown list that displays KeyLists configured in BackOffice
    • KeyLists include the products that will apply to the Prize Promotion 
    • If there is no Keylist available, then a new one will need to be created. Follow these steps to create a KeyList
      1. From the Prize Promotion window, Click  Maintenance in the menu sidebar 
      2. Click Product KeyMaps and a new window will open
      3. Click View/Edit Key Lists in the page header
      4. In the new KeyList Names window, Press Add A New KeyList
      5. Type in a title and press OK
      6. On the new screen, press Add Another Product
      7. Click Product Search in the panel header 
      8. Type in the appropriate fields and press OK
      9. Click the product. Choose size, if applicable
      10. Repeat steps 6 to 10 until all desired products are listed
      11. Exit both panels
  • Exclude Zero Priced Flag
    • ON: All products with a price of zero will not apply towards the quantity amount in the Prize Promotion
    • OFF: Products that have a zero price will be included in the Prize Promotion
  • Exclude Product Promo
    • ON: Products that are included in a Product Promotion will not apply towards the quantity amount of this Price Promotion
    • OFF: Any products attached to a Product Promotion will be included in the quantity amount of this Prize Promotion

 

Filters

  • Store(s)
    • This field Limits which stores the prize promotion will apply to
    • A drop-down list that contains a list of Stores set in Backoffice
    • Select the desired store to specify this prize promotion to only that store or All Stores to allow every store to use the promotion 
  • Till(s)
    • This field limits which tills the prize promotion will apply to
    • If Store(s) field is set to 'All Stores' then this field will be locked to 'All Tills in', which will use all Tills created in Backoffice
    • If Store(s) is set to a different option then this field will open a dropdown list when clicked. The selectable options will be tills that are set up in the Backoffice. Selecting a specific till will apply this prize promotion to only that till
  • Account Profile
    • Used to limit the accounts the prize promotion will apply to
    • A drop-down list that displays all Account Profiles  set up in BackOffice
    • The 'Add' button next to this field, will let users create and add a new Account Profile

 

Schedule

  • On Permanently Flag
    • ON: The prize promotion will run forever with no end date
    • OFF: Schedules configuration will be available. if no schedule is added and this flag is off the Prize Promotion will never be awarded  
  • Schedules
    • Overall Start and End Dates click the boxes next to the start/end date to choose the current date or click the down arrows next to the start/end date to open a calendar and choose a date
    • Lets users set a start and end time/date for Prize Promotion to be active. Any time/date outside the set schedule will not invoke the Promotion
    • Add: When users click this button a 'New Schedule' panel will appear

                                  

      • Choose the repetition period by clicking the radio button next to the desired option

                                  

      • By default 24 Hours a Day flag will be ON. This will mean the session start time will start when the schedule is created and end in 24 hours
      • If this flag is OFF, then users can choose a start and end time by inputting a time or using the arrows 
      • Click OK to save OR cancel to discard                                    

    • Edit: First choose an existing schedule in the schedules list. When the edit button is clicked it will open the configurations of the selected schedule
    • Delete: First choose an existing schedule in the schedules list. When the Delete button is clicked the selected schedule will be removed

 

Prize Details

  • Prize Type
    • A dropdown list that shows different types of rewards that can be issued after the prize promotion requirements have been achieved
    • Example: Select the Voucher option.
  • Voucher Name
    • The title of the voucher created in BackOffice
    • A dropdown list will appear with all available vouchers.
    • Making a selection and clicking edit will direct users to the 'Voucher Setup' panel for this voucher
    • clicking Add will direct users to a "Voucher Setup" panel with empty fields
    • For more details about Vouchers refer to 'Creating a voucher in bepoz'
  • Prizes to Award
    • The number of rewards that will be given upon completion of prize promotion requirements
    • Click the arrows to change the value or highlight the number in the field and type a new one
  • Display Message
    • Displays text when the prize is rewarded
  • Printer Message
    • Text that is sent to a printer when the prize is rewarded
  • Printer
    • A dropdown list containing printers set up in Backoffice
    • The selected option will print out the printer message TBC
  • Print Format
    • A structure that information will print out in.
    • If no format is selected then a prompt will appear when clicking OK to add one

 

Maximum and Counts

  • This section allows users to set the max amount in various situations. This prevents accounts from exploiting prize promotions

  • Total Maximum Promos To Award
    • The Maximum number of times that the prize promotion can be given starting from the creation of it
    • Set it to zero to apply no limit to the total awarding limit
    • Set it to a value greater than zero and the prizes will stop being awarded when the limit is reached
  • Total Promos Given
    •  The total number of times the promotion has been triggered since it's creation
  • Maximum Promos per Day
    • The Maximum number of times that the prize promotion can be given each day
    • Set it to zero to apply an unlimited amount that can be issued each day
    • Set it to a value greater than zero and the prizes will stop being awarded each day when the limit is reached
  • Promos Given Today
    • The total number of times the promotion has been triggered for the current date
  • Max Promos per Account
    • The total maximum number of times a single account can receive this prize promotion 
    • Set it to zero to apply an unlimited amount that can be issued to the account
    • Set it to a value greater than zero and the prize promotions will stop being awarded for a single account when the limit is reached
  • Max Promos per Day per Account
    • The maximum number of times a single account can receive this prize promotion each day
    • Set it to zero to apply an unlimited amount that can be issued to an account each day
    • Set it to a value greater than zero and promotions will stop awarding to a single account each day if the limit is reached
  • Max Promos per Transaction
    • The maximum number of times that a prize promotion can be issued on one transaction
    • Set it to zero to apply an unlimited amount that can be issued on a single transaction
    • Set it to a value greater than zero and promotions will stop awarding on a single transaction if the limit is reached

 

Step 4 - Save

  • After all the necessary fields are configured in the 'Prize Promotion Maintenance' Screen, Click Save to apply the changes or Cancel to discard